Notice of Annual General Meeting
Dear Coquitlam Minor Hockey Members,
Please find attached the Annual General Meeting package which consists of the Notice of the Annual General Meeting as well as a CMHA Executive Board Nomination form. Please take some time to read this important information.
The Notice indicates all the positions which will be up for election this year. Once completed, your nomination form should be sent to the Association Secretary at: email@example.com who submit it to the Nominations Committee for their review. The Executive Board will be presenting a slate of reviewed and recommend candidates for election at the AGM. There will also be nominations accepted from the floor during the AGM.
The general descriptions and responsibilities for each position can be found in the CMHA Constitution which is accessible on the CMHA website under the “About” tab. You can also email our Administrator, Deb Harper, firstname.lastname@example.org who can provide information on these positions.
Please note that only CMHA Members in Good Standing are eligible to attend and vote at the Annual General Meeting or to run for positions on the Executive. There will be a sign in table where you will receive your voting card. A Member in Good Standing is defined as a registered player over the age of 19 and any parent/legal guardian of a registered player under the age of 19 who has no outstanding debts to the Association and is not currently suspended. A maximum of two legal guardians/parents per player family are entitled to vote regardless of how many players are in the family. Lifetime Members are also entitled to vote. Voting by proxy is not permitted. Election by acclamation is not permitted.
Executive Meeting Minutes and the Financial Statements for the meeting will be uploaded to the CMHA website shortly and a notice will be sent once they are available. These documents will only be accessible to members who log into the website, hence if you do not have your TeamPages account set up, please email our Administrator to have an account created.
We strongly encourage all CMHA Members to attend this meeting and to be involved in the running of your Association. A minimum of 50 members must be present for the meeting to proceed.
Please email email@example.com with any questions.
Brian Keenan President,
Coquitlam Minor Hockey
COQUITLAM MINOR HOCKEY ASSOCIATION
NOTICE OF ANNUAL GENERAL MEETING
Thursday, May 7, 2015 – 7:00 – 10:00 pm
Coquitlam Recreation Centre – Centennial Room 620 Poirier Street, Coquitlam
All Members in Good Standing of the Coquitlam Minor Hockey Association are urged to attend this important Annual General Meeting and to participate in the business affairs of our Association. All custodial parents/legal guardians who are Members in Good Standing and present at the AGM will be eligible to vote on the affairs of the Association to a maximum of two per family.
ORDER OF BUSINESS: a) Roll Call d) Awards g) Executive Reports b) Credentials e) Accounts h) Election of Officers c) Minutes f) Correspondence i) New Business
NOMINATIONS: The Society’ Secretary firstname.lastname@example.org is now accepting nominations for the following positions – note that nomination forms and job descriptions are posted to the website:
Two Year Term: President, First Vice President, FVN Coordinator
One Year Term: Hockey 1-2 Coordinator, Hockey 3-4 Coordinator, Atom Coordinator, PeeWee Coordinator, Bantam Coordinator, Midget Coordinator, Tournament Director, Equipment Manager, Sponsorship & Promotions, Coach Coordinator,Referee-In-Chief
2015-2016 SEASON REGISTRATION INFORMATION:
Online registration for Returning Players will be available May 15.15 at 6:00pm at www.coquitlamminorhockey.org click on Registration tab. Payment by Paypal, cheque or money order. IMPORTANT – After June 30, 2015 – Returning Player status is lost.
New Players Information Meeting and Registration as well as fees will be posted on the website after the AGM.
EXECUTIVE BOARD NOMINATION FORM
(to be submitted to Secretary of the Association, email@example.com
POSITION BEING SOUGHT BY NOMINEE:
Occupation / Employer:____________________________________________
PRESENT HOCKEY POSITION HELD BY NOMINEE:_____________________________
HOCKEY HISTORY OF NOMINEE: _______________________________________________
NOMINATED BY CMHA MEMBER:
I, the undersigned agree to always operate in the best interest of the Association and to represent the membership to the very best of my ability. I certify the above information to be true.
Signature of Nominee: ________________________________________________________
Electronic signature accepted by typing in name on signature line
NOMINATIONS WILL ALSO BE TAKEN FROM THE FLOOR AT AGM.
ELECTION BY ACCLAMATION IS NOT PERMITTED. ALL CANDIDATES MUST BE VOTED INTO OFFICE.
PLEASE CONSIDER VOLUNTEERING IN CMHA
It takes many Volunteers in numerous capacities to operate your Association and our volunteer pool seems to be rapidly dwindling. We are a community sports organization and we rely on the community of volunteers to keep the puck moving. Just like on our teams, it requires all of us to work together for success.
Please consider how you can contribute next season. Even if you cannot commit to one of the key posted positions there is always help needed.
Here are just a few of the ways you can contribute to your Association:
Coaches – please contact our Coach Coordinator – firstname.lastname@example.org
Equipment – the Equipment Manager can always use assistance with the equipment delivery at the beginning of the season and equipment return at season’s end. Please contact email@example.com
Fundraising – the Parent Auxiliary is always in need of volunteers to help organize fundraising for the Association – such as our annual CMHA dance Please contact firstname.lastname@example.org
Pre-Season – your Coordinator can always use help with residency and equipment checks at evaluation times. Please contact your Coordinator to see how you can help
Mentors – your Association can always use mentors to help with the younger divisions – this is also a great opportunity for our Midget players to get some of their volunteer hours they require for graduation – we can also always use help training new team officials on clock and game sheet procedures.