Annual General Meeting - May 5, 2016

Posted by Debra Harper on Apr 21 2016 at 03:16PM PDT in 2015-2016 Season

April 20, 2016

Dear CMHA Members:

Please find attached the Annual General Meeting package which consists of the Notice of the Annual General Meeting as well as a CMHA Executive Board Nomination form. The Notice indicates all the positions which will be up for election this year.

In the interest of serving all members and providing transparency of information, I ask that anyone who will be running for an elected position complete and submit a Nomination form for the position they would like to serve in. Once completed, your nomination form should be sent to the Association Secretary at: We will be posting all Nominees to the website for members to review and prepare any questions they may have of Nominees in advance. This year, according to our current Bylaws, we will also be accepting nominations from the floor. It should be noted there will be a resolution brought forth at this AGM to eliminate nominations from the floor at future elections. This follows the lead of a number of other minor hockey associations. The rationale for this motion is discussed in greater detail in the resolution contained in the attached package.

The general descriptions, prerequisites and time estimates for each position will be posted shortly under AGM 2016 under the “About” tab on our website and the Nominees will be updated as received. You can also email our Administrator, Deb Harper, who can provide information on these positions.

Please note that only CMHA Members in Good Standing are eligible to vote at the Annual General Meeting or to run for positions on the Executive. There will be a sign in table where you will receive your voting card. A Member in Good Standing is defined as a registered player over the age of 19 and any parent/legal guardian of a registered player under the age of 19 who has no outstanding debts to the Association and is not currently suspended. A maximum of two legal guardians/parents per player family are entitled to vote regardless of how many players are in the family. Lifetime Members are also entitled to vote. Voting by proxy is not permitted.

Executive Meeting Minutes and the Financial Statements for the meeting will be uploaded to the CMHA website shortly and a notice will be sent once they are available. These documents will only be accessible to members who log into the website, hence if you do not have your TeamPages account set up, please email our Administrator to have an account created.

I strongly encourage all CMHA Members in Good Standing to attend this meeting and to be involved in the running of your Association. A minimum of 50 members must be present for the meeting to proceed. We have come far this past season and expect the next season to continue the forward momentum. I am looking forward to seeing you at our 53rd Annual General Meeting on May 5th 2016.

Yours sincerely,

Kelvin Fong
President, Coquitlam Minor Hockey

Links to:

Invitation from the President

Notice of Annual General Meeting

Notice of Motion

Executive Board Nomination

The document Notice of Annual General Meeting was attached to this post.

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